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Title
Text copied to clipboard!Exhibition Coordinator
Description
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We are looking for an Exhibition Coordinator to join our team and oversee the planning, organization, and execution of exhibitions and related events. The Exhibition Coordinator will be responsible for managing all aspects of exhibition logistics, including liaising with vendors, coordinating with internal teams, and ensuring that all event requirements are met on time and within budget. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities include developing event timelines, managing budgets, securing venues, coordinating transportation and installation of exhibits, and handling all necessary permits and documentation. The Exhibition Coordinator will also be responsible for marketing and promoting the exhibition, managing attendee registrations, and providing on-site support during the event. This role requires strong communication skills, as the coordinator will interact with artists, exhibitors, sponsors, and visitors. The successful candidate should be able to anticipate potential issues and resolve them efficiently, ensuring a seamless experience for all participants. Experience in event management, arts administration, or a related field is highly desirable. The Exhibition Coordinator should be comfortable working independently as well as part of a team, and must be able to adapt to changing circumstances and priorities. This is an exciting opportunity for someone passionate about the arts and events industry, looking to make a significant impact by delivering memorable and successful exhibitions.
Responsibilities
Text copied to clipboard!- Plan and organize exhibitions from concept to completion
- Coordinate with vendors, artists, and exhibitors
- Manage event budgets and timelines
- Secure venues and oversee logistics
- Arrange transportation and installation of exhibits
- Obtain necessary permits and documentation
- Promote exhibitions through marketing and outreach
- Handle attendee registrations and inquiries
- Provide on-site support during events
- Evaluate event success and prepare post-event reports
Requirements
Text copied to clipboard!- Bachelor’s degree in event management, arts administration, or related field
- Proven experience in event or exhibition coordination
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Ability to work under pressure and meet deadlines
- Proficiency with event management software and tools
- Attention to detail and problem-solving skills
- Flexibility to work evenings and weekends as needed
- Experience with budgeting and financial management
- Knowledge of health and safety regulations for events
Potential interview questions
Text copied to clipboard!- What experience do you have coordinating exhibitions or similar events?
- How do you manage multiple tasks and deadlines simultaneously?
- Describe a challenging situation you faced during an event and how you resolved it.
- What strategies do you use to promote exhibitions and increase attendance?
- How do you handle last-minute changes or emergencies during an event?
- Are you comfortable working evenings or weekends if required?
- What event management software are you familiar with?
- How do you ensure effective communication with vendors and team members?
- What steps do you take to stay within budget for an event?
- Why are you interested in working as an Exhibition Coordinator?
